Scan Resolution for Legal Documents

Images and color documents are the most commonly digitized objects. However, color photos must be scanned at 600 DPI. Scanning with a DPI of 1200 guarantees archival quality photos. Scanning above 1200 DPI is exaggerated and is not necessary. When scanning for the web, color photos must be scanned at 300 DPI. Color photos must be saved in .PNG format. Colour documents must be scanned at 300 DPI and saved in .PDF. Here, it`s a simple matter of choosing the right resolution for your content. Color documents can be scanned at lower resolutions, but the file size per page always tends to exceed black and white scans. Today, as more and more courts expect documents to be filed electronically, the ability to scan and distribute documents via PDF is not just an essential office skill. Basically, high-resolution scanning makes scans more detailed, but also increases the file size and therefore the storage space required. The higher the PGD, the more points the analysis contains and the more detailed it is. Thousands of sheets are frequently scanned and archived as part of file archiving and daily scanning.

Storage space is still an important consideration today because of these quantities. Let`s take a hypothetical but general example. Acme Widgets first worked with a document management service provider to convert paper documents to digital documents in its development department and store them in the cloud. The following year, Acme decided to convert the rest of the company`s paper documents to digital documents by using its own staff to scan the documents with the new scanners the company had purchased. Finally, scroll down to the image you want to review, hover over it with the crosshairs and click. When clicked, Acrobat displays a list of information that can be captured about the image, including its resolution. When you check the options in your scanner software, there may be a “grayscale” or “grayscale” option. While it`s important to take black-and-white photos or content that explicitly includes shades of gray, it can be important — otherwise, it adds most of the complications to color, albeit at a slightly lower cost in file size. If you want to save files at a higher resolution, be aware that the file size will be significantly affected.

For example, the Office document scanned by default at 200 bittons (dpi) is approximately 41 KB in size. If you increase this to 300 dpi, the size increases to 62K – not much difference per se, but it adds up on the many pages of a long document. Normally, the best dpi for scanning documents – readability and file size – is 300 dpi. It makes the document easy to read and share. To ensure that your scanned documents meet court requirements for image quality, preservation and security, you should follow these best practices: While these are general rules, it`s also good to remember that once you`ve thrown away information, you can`t get it back. If you are unsure which resolution to use, scan with too many pixels instead of too few. While larger files aren`t convenient, it`s less convenient than not having the resolution you need to complete your project. If you want to better understand which scanning options best meet your organization`s document conversion needs, contact the experts at MES Hybrid Document Systems for a free document scanning quote. Errors in character recognition can easily occur if the resolution is too low (OCR). If we differentiate the resolution by color mode, black and white scans should have a resolution of 300 or 400 DPI. In most cases, 150 to 300 DPI is suitable for grayscale and color scanning.

Another consideration is the font size of the document. As a general rule, the higher the resolution, the smaller the font. If your image is below the resolution required by the court, you have a few options. First, try to get a better quality image. secondly, try to improve the image quality; Or finally, submit the image, but emphasize that it is the “best available.” For more information on scanning your documents, visit our scanning services or contact us online and by phone at (603) 625-1171. Printer and scanner manufacturer Hewlett-Packard recommends scanning photos with a resolution of at least 300 dpi. According to them, a resolution of 300 dpi is sufficient to print the scanned file in good quality. However, if you want to inflate the print and reprint to a larger size, you won`t get enough resolution at 300 dpi. Therefore, you may want to scan at a higher resolution, just in case. However, examine the files carefully. The best resolution for scanning photos is rarely higher than the quality of the photo you are scanning.

If the original photo you are scanning is printed at a resolution of 300 dpi, you will not get more information about the image when scanning at a higher resolution. This will only enlarge the dots that made up the original image. One of the most important scanning tasks you will likely undertake is preparing exhibits for your court documents. The increase in the DPI value makes the document sharper, thus popular opinion. At this point, it is not entirely accurate to talk about sharpness, because if the original is already blurry or blurred, it will not change when scanning the document. However, the higher the DPI number during scanning, the more image information is scanned from the original, the loss of information is reduced, and the finished image file can be enlarged without the individual pixels becoming visible to the human eye and the image becoming pixelated. If documents are frequently used for scanning, the question arises as to which resolution is best. The term is often given in DPI and represents dots per inch.

The printed image is filtered or converted to small dots during the printing process. To the untrained eye, this screening is almost imperceptible. The thinness of this print screen, or more simply, the dot density, is measured in lines per inch, or LPI. The choice of resolution affects the following aspects: For real, high-quality scanning or for text to be reprinted, you can use up to 600 dpi. However, file sizes and download times can be prohibitive, especially when shared with a large number of documents. Some image conversion systems use a variety of advanced software to enhance results or reduce file size (or both). Adobe Systems provides several optimization options for scanned documents. In addition, Adobe also offers an option called ClearScan that recognizes the text and images from each scan and converts the content accordingly.